Communicate with Wedding Vendors
Wedding receptions are typically events that range anywhere from 5-7 hours long, but on average they come in around the 5 hour mark. This is a significant amount of time, and planning the evening timeline out properly is a considerable part of establishing an event that is enjoyable for you and your guests. In my opinion, the secret to success is establishing a general timeline as a guide, however keeping in mind that sometimes things don’t always go to plan. One of the most unfortunate sights is that of a stressed or disappointed bride or groom on their wedding day….so don’t let this happen to you. Most of the time if things don’t run exactly as planned; just remember you will be the only people who will be the wiser. In order to start working on your wedding reception timeline, you will need to already have the approximate ceremony start and end time in place. Obviously, if your wedding ceremony is in another location (not at the same site/venue as the wedding reception) you will need to give guests plenty of time to commute. Most wedding receptions begin with a social hour. This gives your guests an opportunity to mix and mingle, as well as an opportunity for you to provide them with beverages/cocktails and possibly a few appetizers before the actual meal, as they await the arrival of the bridal party. The general idea of the social hour is for it to be on a flow, so an approximate duration of an hour is typically pretty adequate. One question the reception venue will ask is what time you would like the room doors to be opened…..as sometimes the cocktail hour is in a pre-reception area, and not in the actual reception space. Be sure to provide all of your vendors (this includes the wedding reception venue, the photographer, the florist, the cake decorator, the DJ/entertainment, etc.) with the same time-line for the evening. You can even take it one step further, and highlight the areas that pertain directly to each of them. Remember, articulate communication always yields fantastic results, so take the time to get organized and produce a detailed clear timeline. Too often mistakes/oversights happen due to lack of information and poor communication. Other areas to unquestionably include are: time the bridal party / bride & groom will arrive and be announced, time of the first dance, cake cutting time, when dinner will be served, time for toasts / speeches, entertainment / DJ play time, specifics on serving alcohol (if you are hosting beverages how long you want them to be available), picture slideshow run time, and any other special portions of the evening. Here at the Sioux Falls Convention Center, we have professional and experienced event managers who can be an impactful resource if you don’t know where to start with planning out your timeline. Please give me a call today, and it would be my pleasure to help you get started with a timeline for a successful event!
– Jill Hericks | Sales Manager | 605-367-4156 | Sioux Falls Convention Center
(Sioux Falls Convention Center and Sioux Empire Wedding Showcase will Feature a Bridal Show on October 21st, 2012.)